Event Marketing

If you’re organizing an exhibition, conference, webinar, seminar or any other user group meeting, it is very important that all the sponsorships, exhibitor spaces and, delegate passes are sold or booked in advance, to make the event successful. Given our vast experience in supporting event management companies, we want to explore potential partnerships with you.

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Exhibitions

• Sourcing relevant contact list and compiling a database of potential exhibitors
• Marketing the event via phone calls, e-mails & social media networks
• Presenting the exhibitor packages to the prospects over the phone or web
• Following up with the exhibitors
• Negotiating terms and pricing
• Confirming and securing the exhibitor contracts

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Conferences

• Identifying potential delegates for your event
• Mailing invitations to potential delegates
• Marketing the event via phone calls, e-mails & social media networks
• Following up with the delegates
• Negotiating terms and pricing
• Confirming and securing the delegate registrations

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Sponsorship

• Identifying potential sponsors for your event
• Preparation of a sponsorship prospectus
• Making initial contact and subsequent follow-up to the target sponsors
• Negotiating terms and pricing
• Securing sponsors for the event
• Sponsorship servicing to ensure all benefits are delivered
• Retaining sponsors for the long-term, by taking their feedback after the event

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Event Management

For every event that you plan, there are a number of steps that need to be taken and arrangements that needs to be made.E-System can help you with any or all stages, including the following: 

• Locating venue(s) and reserving the space 
• Time management 
• Event staffing 
• Booking audio/visual requirements 
• Managing promotional material and signage 
• Event production, including design & creation 
• Determining catering needs 
• Developing, producing and distributing event proceedings 
• Database management for sales, invites, attendees, etc 
• Arranging and supervising hospitality and catering 
• Organizing event staff and security 
• Arranging set-up and tear-down 
• Transportation management